Love Local Porirua Expo – Setup and Testing

By VP Public Relations 2022-23 Dale

Blog Post #6

What is our Expo booth going to look like?  How will we display our items to capture the passing public’s attention?  What will we be saying to the public to generate a lead and invite them to our 16 August Open Meeting?

At our club meeting on 19 July, we laid out all our resources and inspected them.  The Expo setup crew will be tasked with the final setup on the evening prior to the Expo at Te Rauparaha Arena. 

Laying out our resources for the Expo

We then did a quick photo shoot and practised being an exhibitor and a visitor to see how it felt from both sides.

Darrell role playing a visitor with Dave
Katina role playing a visitor with Dale
Dale role playing a visitor with Katina

Social media promos

The Porirua City Council Events team has also been busy promoting our booth and our Expo-Only Deal on Facebook:

Porirua City Council Expo promo

We’ve added a Neighbourly post:

Neighbourly post

And we’ve asked the District 72 Public Relations team to promote us on the District Facebook page:

District 72 Facebook post

It will now be up to the Expo crew on the day to capture the interest of people passing our booth and talk to them. 

We’ll offer everyone a mintie or lollipop, and draw their attention to our resources table, and our videos.  We’ll talk to them about the benefits of joining Spinnaker Toastmasters Club to build or enhance their public speaking and leadership skills.

We’ll encourage people to take a selfie at our lectern and send it to us to get even more giveaways.

We’ll tell them about our Open Meeting on 16 August, and our Expo-only joining deal

Whew, we’ll have a lot to do!  It’s getting really exciting as the big day draws closer.

See you on Saturday 30th July at Te Rauparaha Arena.

What’s next!

In our next blog post, we’ll share with you how the Expo day went, along with photos.  Stay tuned to find out what happened.

Previous blog posts:

Blog post #1 – The Proposal

Blog post #2 – Approval and Funding

Blog post #3 – Research and Planning

Blog post #4 – Warm-up Activity

Blog post #5 – Resources roundup

About Toastmasters

Toastmasters International is a non-profit educational organisation that teaches public speaking and leadership skills through a worldwide network of clubs. Headquartered in Englewood, Colorado, the organisation’s membership exceeds 300,000 in more than 15,800 clubs in 149 countries. Since 1924, Toastmasters International has helped people from diverse backgrounds become more confident speakers, communicators, and leaders.

About Spinnaker Toastmasters Club

Spinnaker Toastmasters Club chartered on 18 September 1990, and originally met in Whitby.  Now the club meets in Plimmerton on the first and third Tuesdays of the month.  The club has 12 active members and is looking to increase that to at least 20, the desired size for an active and dynamic Toastmasters club.

About the author

Dale is a Distinguished Toastmaster and a member of Spinnaker Toastmasters Club since 1998.   She has received a Presidential Citation for her work as District 72 New Zealand Webmaster, and helped charter three other clubs.  She has completed the Presentation Mastery educational Pathway and is currently working on the Motivational Strategies Pathway.  Dale is the VP Public Relations for 2022-23.

About this blog series

The purpose of this blog series is to fulfil the requirements of the Level 4 Elective “Write a Compelling Blog” in the Motivational Strategies Pathway.  She has chosen to document the process of organising and presenting a booth at the Love Local Porirua 2022 Expo being held in Porirua on 30 July.  The target audience is her fellow Toastmasters who may have an opportunity to run a similar activity at a future event.  To do this, a minimum of 8 blog posts must be created and published.  Club members will be asked for feedback, and when done, Dale will deliver a short speech on her blogging experiences.

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